Instructions for year-end closing and data transfer

This module is used for:

• archiving data from the current year
• transferring opening quantities to the new year
• final closing of the old year

How to begin?

When you log into the application a message is displayed stating that the old year needs to be closed, with a button that takes you to the year-end closing page.

You can also close the old year from the archive, where the Archive by Year tab displays a list of all business years and their status.

Statuses:

• OPEN – the year is active and can be worked in
• YEAR CLOSED – the year has been archived and locked

Here you can check whether a year has already been closed.

Transfer to the new year

The year-end closing procedure consists of 3 steps.

Archiving data

Click the button:

ARCHIVE [previous year]

This procedure causes the system to:

• create a data backup
• verify the database structure
• verify data integrity
• prepare the database for the new year

Transfer quantities to the new year

Click the button:

TRANSFER QUANTITIES TO [new year] AND CLOSE

This step:

• transfers closing warehouse quantities
• sets opening quantities for the new year
• locks the old year's status

This step is mandatory if you manage a warehouse and stocktaking. Otherwise you can click the Skip this step option.

Closing the year

In this step:

• the year is finally locked
• data in that year can no longer be modified
• the new year becomes active for work

After completion, the Archive by Year tab will show:

• Old year → YEAR CLOSED
• New year → OPEN

Notes