KIGO.CLOUD

What is Goods Receipt Preparation?

Goods Receipt Preparation (PPR) is an auxiliary warehouse document used for recording incoming goods. Unlike a regular goods receipt, the preparation does NOT affect stock levels in the warehouse.

Main advantages of goods receipt preparation:

  • No impact on stock – you can freely enter and edit items without worrying about stock levels
  • Incoming goods overview – see what you expect from the supplier before goods physically arrive
  • Conversion to goods receipt – when goods arrive, convert the PPR into an actual goods receipt (PR) with one click
  • Control – compare received goods with expected before posting

Creating a goods receipt preparation

To create a new goods receipt preparation:

  • 1. In the Warehouse menu select Goods Receipt Preparation
  • 2. Enter the date of expected receipt
  • 3. Select a supplier from the drop-down
  • 4. Optionally enter a reference (order number, delivery note or supplier invoice)
  • 5. Add items – search by name, reference or barcode
  • 6. For each item enter the quantity and verify prices
  • 7. Click Save
Since PPR does not affect stock, you can freely change quantities and prices until you convert the document into a goods receipt.

Converting to a goods receipt

When goods physically arrive at the warehouse, the PPR is converted into an actual goods receipt:

  • 1. Open the prepared PPR document
  • 2. Click the Create Goods Receipt... button (green button)
  • 3. The system creates a new goods receipt (PR) with all items from the PPR
  • 4. You can review and edit items before final saving
  • 5. After saving the goods receipt, the PPR gets status Goods Received (4)

The new goods receipt contains a reference to the original PPR document for easier tracking.

Each PPR can only be converted to a goods receipt once. If you try again the system will notify you that the goods have already been received.

Goods receipt preparation view

The PPR document view displays a table with all items:

  • Row # – item row number
  • Reference – item reference
  • Item – item name
  • Barcode – visual barcode display
  • Quantity – expected quantity
  • PP per unit – purchase price per unit
  • PP amount – total purchase value
  • Margin % – margin percentage
  • VAT % – VAT percentage
  • RP – retail price
  • Retail total – total retail value

Totals for all items are displayed at the bottom of the table.

Printing and export

Available options for printing and exporting the PPR document:

  • Print A4 – standard document print
  • Print Packing List – print in packing list format
  • Excel – export to Excel spreadsheet
  • Detailed Excel – export with extended data
  • PDF – save as PDF document
Goods receipt preparation is ideal for checking goods upon delivery – compare expected quantities with received before final posting to the warehouse.

Warehouse & Registers